Delegation Request Form

Recommendation to Council / Committee

(Please indicate below what action you would like the City to take with respect to the above-noted subject matter.

Note: An electronic copy of the PowerPoint presentation is required to be submitted to the City Clerk no later than 9:00 a.m. on the day of the meeting in .ppt or .pptx format only.

Rules Regarding Delegations

• Delegations are only permitted provided that the subject matter of the delegation directly relates to a matter which already appears on the agenda.
• Delegations must submit to the City Clerk, a written request to appear no later than 9:00 a.m. on the day of the meeting.
• Delegations to the Social Services Committee, Brant and Brantford Local Housing Corporation Board of Directors and Brantford Municipal Non-Profit Housing Corporation Board of Directors must submit to the City Clerk, a written request to appear no later than 9:00 a.m. on the day prior to the meeting.
• For meetings of City Council, Committee of the Whole – Community Development, Committee of the Whole – Operations and Administration, Appointments Committee, Finance Committee or the Social Services Committee, there is a strict one hour time limit for delegations at meetings. Delegations will generally have 10 minutes for their remarks, inclusive of questions from Members of City Council or the Committee. Where there are more than six (6) delegations registered at the meeting, the time for each delegation will be reduced so as to equally divide the one hour time limit among the registered delegations.
• For meetings of the Estimates Committee, there is a strict two hour time limit for delegations where the agenda provides for delegations to be heard respecting the budget process. Delegations will generally have 10 minutes for their remarks, inclusive of questions from Members of the Committee. Where there are more than twelve (12) delegations registered at the meeting, the time for each delegation will be reduced so as to equally divide the two hour time limit among the registered delegations. The City encourages all citizens and organizations to come forward during the Estimates process to identify and speak to community needs though specific requests for municipal funding will no longer be considered by the Estimates Committee. These requests must be processed through the Brant Community Foundation.
• Delegations may only appear before the City once on the same agenda item. Please note that only one delegation from the same group/organization/business will be permitted on the same agenda item, regardless of the members comprising that delegation. No person who appears as an individual may appear on the same agenda item on behalf of a group/business/organization and no person appearing on behalf of a group/business/organization may subsequently appear as an individual on the same agenda item.
• No individual or group/organization/business shall be listed as separate delegations at the same meeting. Such delegations may address a number of items appearing on the agenda, but will be considered to be one delegation and will be allotted one block of speaking time only.
• PowerPoint presentations are permitted provided that an electronic copy of the presentation is submitted to the City Clerk no later than 9:00 a.m. on the day of the meeting. A copy will be distributed to Members of City Council, or Committee as the case may be, as part of the delegation submission. It is also the responsibility of the delegation to provide sufficient resources to advance the slides of the PowerPoint presentation. All presentations must be provided in .ppt or .pptx format only.
• No Delegations shall be permitted to address the following matters:
  1. Items appearing on the Clerk’s Report on Communications;
  2. Proclamations;
  3. Labour relations or employee negotiations;
  4. Litigation that is either expected to proceed, that is currently proceeding, or that has already been decided by a trier of fact;
  5. Tenders, RFPs or other procurement matters; and
  6. Any other matter that is properly the subject of the open Meeting exceptions in the Municipal Act, 2001, as amended.
• City Council or Committee, as the case may be, may in their discretion, refuse to hear any delegation.

Revised March 2, 2020.