Santa Claus Parade Participant Application

We look forward to groups, clubs, organizations and businesses getting involved and helping to kick-off the magical holiday season this year with this year’s theme -Making Spirits Bright. Commercial ‘vehicles’ must be decorated to reflect the holiday season to take part in the event. If you would like to enter a float or a walking group in this year’s parade, please complete the following parade application. All vehicles must be decorated to reflect the holiday season.

Applications will only be accepted until November 21 at 11:59 p.m. Late applications will not be considered.

Please note that the information collected from this submission is collected under the authority of Section 10 (1) of Municipal Act, 2001, as amended, and will only be used for the purposes of contacting organizations/businesses about the Santa Claus Parade. Should you have any questions about the collection of this personal information, please contact the City of Brantford's Manager of Community Recreation and Special Events at 519-759-4150 extension #5537 or click to email the Special Events Team.

Terms and conditions

General

1. All entries must include appropriate seasonal festive decorations and lighting
2. Music is to be played or performed from floats and must not interfere with other floats.
3. Parade entries must not include a Santa Claus. There will be only one Santa in the parade and his participation is already arranged.
4. All parade participants must adhere to Parade Marshals' instructions including direction from security personnel at all times.
5. All participants must complete an entry form.
6. Once your application has been reviewed, you will receive a confirmation email from the City of Brantford Special Events Team. The Parade Committee will be in contact with you with at least one week prior to the event with the Parade order.

Floats and vehicles

1. All float drivers must have a valid driver’s license and insurance with them at all times.
2. Floats/Vehicles must be able to negotiate all turns on the route.
3. Floats carrying passengers are to be constructed with safety railings around the perimeter of the trailer or have passengers seated while the vehicle is in motion.
4. Participants must remain on the float during the parade and children ages 17 and under must be property supervised by an adult ages 18 or over.
5. Participants are prohibited from sitting on the edge of the float/vehicle trailer with feet dangling.
6. Candy must not be thrown from the float/vehicle or by those walking in the parade.  For everyone’s safety, please hand out the candy rather than throw it.
7. Any entrant from the parade considered to be under the influence of alcohol or drugs will be removed.
8. All animals must be on a leash and the entrant is required to have a clean-up/pooper scooper crew following the animal.
9. All floats are to have a point duty consisting of four people walking with the float during the parade – two at the front and two at the rear. This will ensure spectators do not approach the float.
10. Ensure decorative materials are fire retardant.
11. Floats are to be outfitted with tagged fire extinguishers and first aid kits.

Waiver, Release and Indemnification Agreement

Please note that this Waiver, Release and Indemnification Agreement (the “Agreement”) shall apply to the entrant organization and all of its participants, as applicable, involved in Brantford’s Santa Clause Parade (the “Parade”).

I, on behalf of the entrant organization and its participants, understand that participation in Brantford's Santa Claus Parade (the “Parade”) may expose me to risk, and to any dangers or hazards inherent in the activities associated with participating in the Parade.

The City of Brantford cannot guarantee my safety in respect of my participation in the Parade. Nor can it control, or plan for each and every circumstance that may occur during my participation.

By participating in the Parade, I agree that I am doing so at my own risk. In doing so, I understand that I am voluntarily assuming any risk of harm to myself, and of any loss or damage to my property. By checking the box below, I waive any claim that I, or anybody claiming through me, might have against the City of Brantford as a result of such participation.

Should I suffer any harm to myself, or any damage to my property as a result of participating in the Parade, even if such harm or damage is caused by the negligence of the City of Brantford, I release the City of Brantford from any resulting claim that I might have, and I do so on behalf of myself and anybody that might claim through me in any capacity.

To the extent that, notwithstanding the above waiver and release, the City of Brantford might become liable to me, or to somebody else, on account of my participation in the Parade, or on account of not being able to do so, I will fully indemnify the City of Brantford for the full amount of any such liability incurred, including its costs of defending itself.

This Waiver, Release, and Indemnification Agreement is contractual in nature and does not consist merely of recitals.

In this Agreement, “City of Brantford” includes its employees, elected officials, agents, successors, and assigns. This Agreement is subject to Ontario law and the jurisdiction of the Ontario courts.